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Administrative Assistant
Location:
Avon Lake, OH
Description:
Position Description: Coordinate internal/external meeting itineraries, schedules and calendars, resolving conflicts in a timely and efficient manner. Schedule meetings, setting up and utilizing audio and WebEx technologies. Coordinate meeting schedules and calendars. - Arrange travel, visa/passport requirements, as well as Travel Expense Reports; Coordination of multiple travel requirements and business itineraries. Coordinate Travel Expense Reports.Ensure timely approval of requests including overtime, Expense Reports and signature requests Manage extensive and highly confidential electronic and written communication.Responsible for office organization including: maintaining office filing systems, managing incoming and outgoing mail, effectively handling email correspondence and voicemail (monitoring for urgent emails and messages), copying faxing, etc. Handle department correspondence as required, responding to letters, emails and request for information. Prepare executive and secret/confidential information, both within the Company and externally. Provide high quality word processing and other documents including organizational charts, correspondence, Excel spread sheets and Power Point presentations.Proof reads and edits various documentsRepresent office in a professional manner on phone, email and in person. Interface effectively with employees at all levels including Senior Leadership, External Associates, etc. Anticipate issues / concerns and follow-up on assignments and request information as required.Consistent high quality and effective delivery of all day-to-day responsibilities. Skills Required: 5 - 7 years of related work experience as an Administrative Assistant including interfacing with Executive Offices Strong oral, written, and interpersonal communication skillsStrong organizational skills - Demonstrated ability to maintain strict confidentialityAbility to work independently with minimal supervision as well as in a team is highly desirable Ability to plan, prioritize, and support multiple assignments and projects simultaneouslyProactive in resolving issues and concerns Proficient in use of Microsoft software (Outlook, PowerPoint, Word, Excel, and other programs as required) Proficient in use of Internet Experience Required: 5 - 7 years of related work experience as an Administrative Assistant including interfacing with Executive Offices Strong oral, written, and interpersonal communication skills Strong organizational skillsDemonstrated ability to maintain strict confidentiality Ability to work independently with minimal supervision as well as in a team is highly desirable Ability to plan, prioritize, and support multiple assignments and projects simultaneously Proactive in resolving issues and concerns - Proficient in use of Microsoft software (Outlook, PowerPoint, Word, Excel, and other programs as required) - Proficient in use of Internet
Company:
Optimal
Posted:
May 8 on ApplicantPro, TalentPlusHire
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Optimal located in Avon Lake OH. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Optimal located in Avon Lake OH. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.